East Providence School District

9.1 Length of School Year

9.1.1 The work year of teachers will begin no earlier than the first Tuesday after Labor Day and shall terminate not later than June 30th and shall be no more than one hundred eighty-four (184) days for all returning teachers including the day before school opens which shall be used for the purpose of attending faculty and departmental meetings and for general preparation. The work year for Guidance Counselors at the Vocational Education facility shall be one hundred ninety-eight (198) days per year including fourteen (14) days/per diem of gross salary.

The Superintendent shall have the discretion to schedule additional professional development and/or curriculum development beyond the school year. Said days shall be voluntary. Any teacher who volunteers for said professional development and/or curriculum development shall be compensated at thirty-six dollars and thirty-one cents ($36.31) per hour, effective November 1, 2005, and thirty-nine dollars and forty-six cents ($39.46) per hour.

9.1.2 New teachers may be required to attend orientation meetings prior to the opening of schools as planned by the Superintendent of Schools. Department Heads and Coordinators shall also be required to be present on the Friday before school opens.

9.1.3 Guidance

All guidance personnel in the Middle Schools will work at their per diem rate two (2) days before all other teachers report and two (2) days after school closes for the purpose of scheduling and reports.

All guidance personnel in the Senior High will work at their per diem rate three (3) days before all other teachers report and two (2) days after school closes for the purpose of scheduling and

NOTE: (These days may be shifted as long as the TOTAL number of days do not exceed the above totals)

The work year for the Director and/or Coordinator of Guidance shall be in accordance with the past practice.

9.2 Length of School Day

9.2.1 Teachers will have a workday of not longer than six and three-quarters (6
%) consecutive hours per day. (In the elementary schools, the school day for students will be six and one-half(6 Yz) hours and an average of one (1) hour and fifteen (15) minutes per week will be devoted to common planning time or professional development, scheduled by the building administrator in consultation with the faculty before the start of the student day.)

The workday will include fifteen (15) minutes before the starting time of the student and will end fifteen (15) minutes after the dismissal time of the student.

The starting and ending times for each school will be fixed by the Superintendent in order to accommodate the student day, the teachers'  day and economical bus scheduling.  No teacher's workday shall commence earlier than 7:00 a.m.

9.2.2 The Association recognizes that a teacher's responsibility may necessitate remaining after the official closing of the school day as long as is reasonable to fulfill obligations relating to special help for students.

9.2.3 Teachers will not be required to sign a late sheet that accumulates attendance beyond five (5) school days.

9.3 Meetings

9.3.1 Teachers agree to attend two (2) evening meetings per school year for the purpose of parent conferences. The first meeting should be preferably at the end of the first term and the second preferably in the third term. Said meetings shall . not exceed two (2) hours. When a teacher is assigned to teach classes in two (2) or more different schools, the teacher agrees to attend meetings in each school. However, the total meeting time shall not exceed two (2) hours.

9.3.2 Teachers shall not be required to attend more than twenty (20) after school meetings in a year, of which no more than three (3) shall be scheduled in a month, for principal's meetings, or meetings called by the department chairman/coordinator, house leader/vice principal through the principal, or the Central Office Staff. Teachers shall be informed at least five (5) days in advance of any after-school meeting, except in cases of emergency. Said meetings to be approximately one (1) hour in length. Additional meetings shall be held on a voluntary basis. Teachers will be available for individual parent conferences at a time mutually established by the teacher and the parent.

9.3..3 Professional Development

Prior to the end of each school year, the President of the Association will meet with the Superintendent or his designee together with the Curriculum Advisory Committee to provide input in planning for curriculum development and planning work . There shall be a Professional Development Committee made up of teachers and administrators (3 to 1 ratio of teachers to administrators with each of the parties appointing its respective members) to develop and plan curriculum development and professional growth. Included in this training shall be information and training on site based decision making.

9.3.4 Superintendent's Meetings

Teachers may be required to attend two (2) additional after school meeting each year of the Contract called by the Superintendent.. Teachers shall be informed at least five (5) days in advance of such after-school meeting, except in cases of emergency. Said meeting shall be approximately one (1) hour in length.

9.4 Lunch Period

Teachers shall have an uninterrupted duty-free lunch period of twenty-five (25) minutes. Teachers shall take their lunch period either on or off school premises provided, however, teachers shall notify the school office when they leave the school premises and when they return.

9.5 Preparation Periods

9.5.1 Senior High School - The teaching schedule at the Senior High School shall include a minimum of six (6) preparation periods per teacher per week.

Whenever there is a departmental double preparation period at East Providence High School, the teachers shall be free to engage in collaborative curriculum work.

Middle Schools - The teaching schedule at Martin and Riverside shall include a minimum of an average of one preparation period per teacher per day.

9.5.1b Preparation periods are defined as cumulative time.  For each education level, principals may  schedule preparation periods on days, at times, and for durations of their choice so long as the teacher received the total preparation time each week that this agreement calls for.

9.5.2 Elementary - The School Committee agrees to improve the distribution of planning time for classroom teachers in elementary schools. The fifteen (15) minutes before and after school shall be considered as principal time and not a part of planning time. The following shall be considered as planning time:

9.5.2a The time when Special Subject teachers(art, music, physical education and librarians) are conducting classes and recess time.

9.5.2b The School Committee guarantees a minimum of two hundred twenty-five minutes of planning time per week each calendar week of school including recess time.

9.5.2d For the purpose of this section, Special Subject Teachers (formerly called itinerant teachers) in the elementary schools, that is, library science, music, physical education and art, shall be treated as a separate classification" They shall be guaranteed a minimum of two hundred twenty-five (225) minutes of planning time per week including principal time.

9.5.3 Preparation time for kindergarten teachers shall be in accordance with that listed below" It is understood that principal time shall not be a part of preparation time. The official school day for students in the elementary schools will begin as determined by the Superintendent each school year between 7:30 a.m. and 9:00 a.m.

Note: All times listed in the following Kindergarten schedules are only examples and not mandated starting times.

Example of School Day in Elementary Schools

1. The single session of the official school day for the students in the elementary schools in the East Providence School System begin at 8:45 A,M. and concludes at 2:45 P.M.

2 Children shall be allowed to enter the classrooms at 8:40 A.M. for preparatory activities under teacher supervision.

3. Teachers shall report for duty in preparation for the school day not later than 8::30 A.M. for the morning session.

4. Teachers shall remain in their classrooms and be available for student help until 3:00 P.M.

5. Physical education classes shall be held for one hundred (100) minutes each week in Grades 1 through 5.

6 There shall be a recess period for students in Grades 1 through 5 of fifteen (15) minutes which shall consist of supervised activities.

7. Kindergarten sessions shall be from 8:45 A.M. to 11:15 A.M. for the morning session and 12:15 P.M. to 2:45 PM" for the afternoon session. Students may enter their classrooms at 8:40 AM . for preparatory activities under teacher supervision in the morning session and at 12:10 P.M. for preparatory activities under teacher supervision in the afternoon session.

8. Kindergarten classes shall have one (1) break per session of supervised physical activities. This break may take the form of either a recess period or a physical education period. In either case these shall be supervised activities.

9. During period of inclement weather

Kindergarten children shall be allowed to enter their classrooms at 8:30 A.M. or 12 noon in the case of afternoon sessions.


8:30 -- 8:45 AM, - Principal. Time
8:40 - Pupils enter classroom under teacher' supervision
8:45 - 11:15 - AM Session
11:15 - 11:50 - Preparation Time
11:50 - 12:15 - Lunch
12:10 - Pupils enter classroom under supervision of aide
12:15 - 2:45 Afternoon Session
2:45 - 3:00 - Principal Time
NOTE: During a five (5) day work week:

1. Teachers will receive the services of a Special Subject Teacher for twenty (20) minutes on three (3) days of the week for either the A.M. or P.M. session on alternate weeks

2. Pupils, both AM. and P.M. sessions, will have supervised physical education every day of the week, except when the physical education Special Subject Teacher has provided services to that particular session.

Preparation Time

33 consecutive minutes x 5 days per week = 165 minutes Itinerant Services - 20 minutes x 3 days = 60 minutes
Total Preparation Time = 225 minutes



8:30 - 8:45 A.M. Principal Time
8:40 - Pupils enter classroom under teacher supervision
8:45 - 11:15 A.M., Session
11:15 - 11:30 -- Preparation Time
11:30 - 11:45 - Principal Time


1. Teachers will receive services of Special Subject Teachers for fifty (50) minutes per week .

2. Preparation Time:

a.15 minutes x 5 days per week = 75 minutes

b. other preparation time
(Special Subject Teachers) per week = 50 minutes

Total Preparation Time =125 minutes
(The above provisions would go into effect in September 1983.)



8:30 - 8:45 AM - Principal Time
8:40 - Pupils enter classroom under teacher supervision
8:45 - 11:15 -- A.M. Session
11:15 - 11:40 - Lunch
11:40 - 12:00 - Travel Time
12:00 - 12:10 - Preparation Time
12:10 -- Pupils enter classroom under supervision of aide
12:15 - 2:45 - Afternoon Session
2:45 - 3:00 - Principal Time


1. Teachers will receive the services of a Special Subject Teacher for twenty (20) minutes three (3) times a week for both sessions,

2. These services combined with those of supervisory aides will provide a minimum of thirty-five (:35) consecutive minutes of preparation time on four (4) different days of the calendar week.

3. Preparation Time

a. 35 consecutive minutes x 4 days per week = 140 minutes

b. Other preparation time (Special Subject Teachers & aides) per week = 85 minutes

c. 12:00-12:10 P.M. - 10 minutes x 5 days = 50 minutes

4. Travel Time 20 minutes x 5 days 100 minutes
Total. = 375 minutes
(The above provisions would go into effect in September of 1983.)

9.5.4 Elementary teachers shall be released immediately or may voluntary remain upon arrival of Special Subject , teachers in physical education, art, music and library science. The Committee recognizes the importance of Special Subject teachers in the elementary grades, including Kindergarten classes. The Committee agrees to provide as many Special Subject Teachers as necessary to ensure that the Special Subject Teachers visit every classroom. Substitutes shall be provided for absent Special Subject Teachers.

9.5.5 Collaborating teachers shall have their preparation periods scheduled at the same time whenever possible.

9.6 Subject Areas and Preparations

Secondary teachers will not be required to teach more than two (2) different subject areas nor more than four (4) different preparations within a given school day. It further intends to make every effort to provide secondary teachers with schedules which will not require them to teach more than two (2) different subject areas nor more than three (3) different preparations in a given day with the exception of Special Education, Resource or Bilingual/ESL teachers.

9.7 Relief From Non-Teaching Tasks

A committee will be established to study the lunchroom, homeroom and corridor duties.

The Committee and the Association accept as a goal the most objective utilization of teacher time. To this end, they agree as follows:

9.7 1 Except for nurse-teachers, special education teachers, physical education teachers and other personnel with professional responsibilities directly related to health services, teachers shall not be required to assist in the administration thereof.

9.7.2 Except in cases of emergency, teachers shall not be required to perform the following non-professional duties, However, they will retain the responsibility in an on-call capacity.

9.7.2a Supervision of playgrounds and lunchrooms (applies to elementary teachers only)

9.7.2b Calculation of monthly and year-end attendance reports (teachers K-12)

9.8 Detention

Teachers agree to handle the detention of students committing offenses within their own classes. Teachers shall not be required to supervise detention in classes which are held for violators of School Committee Policy.

9.9 Substitute Policy

The School Committee shall make every effort to provide substitutes for absent teachers.

In the case that substitutes cannot be obtained at the secondary level and teachers  are assigned to cover the class of an absent  colleague, they shall be compensated as follows:

Teachers  assigned to cover during preparation periods shall be compensated at-thirty-eight dollars and thirty-three cents  ($38.33) per coverage.

Teachers  assigned to cover during any other non-teaching period, including tutorial instruction, shall be compensated at the rate of thirty-six dollars  and seven  cents ($36.07)  for each cover after ten (10) covers.

In the case of an absent  elementary classroom teacher and no substitute is provided, students may be assigned  to other classroom teachers.

One hundred  forty-six dollars and fifty-five cents ($146.55) shall be divided equally  among  the teachers  after three (3) such coverages. Assignments of students  shall be on an equitable  basis.  It is understood that the intent of this language is to apply only in the case of an absent  elementary, self ­ contained classroom teacher.

Any teacher who assumes the class of an absent colleague on a regular and continuing basis shall be compensated  at fifty dollars and seventy-three cents ($50.73) per class after five (5) school days retroactive to the first day.


9.10 Class Size

The East Providence School Committee agrees with the East Providence Education Association that a class size of twenty-eight (28)pupils, (except in the elementary schools where the limit will be twenty-five (25), shall be the maximum.  In this regard the Committee shall keep the class size as low as is administratively possible within the limits of the physical plant, the budget requirements  and the educational policy priorities established
by the Committee in allocating its resources.

Caseloads for Occupational Therapists, Physical Therapists and Speech Pathologists shall remain consistent with state maximums.   The maximum student population  served by Social Workers and Psychologists  shall not exceed state maximums.

9.10.1 Class Size Exception

1. Compensation  for classrooms and Students over the class size limits: Secondary- Teachers whose instructional  classes, with the exception of physical education, chorus and band, exceed contractual limits of twenty­
eight (28) students shall be compensated at the rate of two dollars and twenty-five cents ($2.25) per day, per class, per student.

Elementary- Teachers would be compensated at the rate of twenty dollars and twenty-nine cents ($20.29) for the entire day depending on the time the teacher actually spends with the student(s).  This would be divided amongst the regular and Special Subject Teachers, (formerly called Itinerants), of the twenty-sixth (26th) student.  Inclusion through mainstreaming of special needs students in a class to bring the total number of students above 25 will be calculated for the actual class period or time the twenty-sixth (26th) student is placed in the class.

2. High School Physical Education classes

A desirable class size of thirty-two (32) students per teacher be established with a maximum of thirty-five (35) where necessary. A teacher student ration of 1:35 will be the maximum number of students in a particular period. If a teacher wishes to voluntarily exceed the limit of thirty-five students, the teacher will state in writing his/her desire to do so, Such a statement shall be non-binding in future classes.

3. Collaborative Classes

With the agreement of the administration and the teacher, teachers may exceed twenty-eight (28) students without addition compensation. The teacher will state in writing his/her desire to do so. Such a statement shall be non-binding for future classes.

4. Homeroom

Elementary and Middle School- Homerooms shall not exceed class limits set forth in 9.10 and 9.10.1 above

9.11 Special Education

9.11.1 Whenever it is decided by the multidisciplinary team that. a student in a special education class should be transferred to a regular class, a conference shall be held at the earliest possible day (whenever possible this shall take place prior to the student's assignment) with the regular classroom teacher and all other resource personnel present.

9.11.2 Resource teachers shall be guaranteed a minimum of two (2) hours per week for testing. This will be in addition to guaranteed preparation time.

9.11.3 The Committee agrees to provide substitutes for special education aides when they are absent.

9.11.4. Classroom teachers who are required by the administration to attend IEP conferences which are scheduled during his/her class teaching time shall be relieved of his/her duties for the time he/she participates in the conference.

9.12 Assignment of Classes

9.12.1 Each teacher in the East Providence School System will be provided a class list on the opening day of school (for each class in the secondary schools) and will be notified, in writing, of any change made in the students' schedule thereafter.

9.12.2 The Committee agrees to encourage principals to make as equitable distribution as possible of class assignments according to ability.

9.12.3 At the secondary level, each teacher' will receive a copy of his/her tentative subject preparations for the next school year by July 15th, Each teacher will receive a copy of his/hex teaching schedule by August 15th Included in the schedule will be the specific courses and levels, unless an unforeseen event occurs which makes this impossible. Additionally, teachers should be informed of the member(s) of their potential teaching team.

9.12.4 Before class assignments are made fox pupils in the elementary schools for the next school year, teachers should be included in the decision--making process.

9.12.5 Special Subject Teachers (formerly called Itinerants) shall not be required to teach in more than two (2) different buildings per day.

Secondary teachers shall not be required to teach in more than three (3) different classrooms per day.

9.13 Teaching Facilities

9.13.1 Each school shall have sufficient space for the storage of instructional materials and supplies.

9.13.2 Each school shall have well-lighted, well-ventilated and clean faculty rest rooms with chairs and tables. Workrooms with adequate chairs and tables will be provided in each school where space permits. These faculty areas shall not be used for instruction but will be available at all times during the regular school day for all teachers' use. Each school shall have a clean, full equipped, well-ventilated lavatory which insures privacy for teachers

9.13.3 Each classroom shall be well lighted, well ventilated and well heated.

9.14 Field Trips

The Committee and the Association recognize the significance of field trips for students of all grades. The Committee will make every effort within budget limitations to provide funds for the sole purpose of providing students (K-12) with field trip opportunities in accordance with the guidelines developed by the School Department..

9.15 Communications

9.15.1 The Committee shall permit the Association to use the regular mail run for business of the East Providence Education Association.

9.15.2 A public telephone shall be provided in all schools. The school phone may be used for emergency reasons.

9.16 Teacher Evaluation

9.16.1 Evaluation - All monitoring or observations of the performance of a teacher will be conducted openly, and with the full knowledge of the teacher. The use of eavesdropping, public address, or audio systems and similar surveillance devices shall be strictly prohibited.

All tenured teachers will be evaluated at least once annually.

Teachers on an Employee Improvement Target Program will be evaluated as deemed necessary by the Superintendent.

Non-tenured teachers will, be evaluated at least two times over the course of the year.

The Superintendent by agreement shall encourage evaluators through the Office of the Assistant. Superintendent for Instruction, to make use of the option of notifying teachers at least twenty-four (24) hours in advance of formal visitations for the purpose of evaluations.

Teacher will be provided with a copy of their evaluation upon request.

9.16.2 Reports and Conferences -- Teachers will be allowed to review a copy of any evaluation report prepared by their evaluators and will have the right to discuss such reports with their evaluators.

If an evaluator finds a teacher lacking, the reasons thereof shall be set forth in specific terms, as shall an identification of the specific ways in which the teacher is to improve and of assistance to be given by the administrator and other staff members.

Teachers should be included in the design and/or changes made in evaluation forms and/or criteria. Each teacher, upon his/her employment, or at the beginning of the teacher's first year of employment, whichever is later, shall be apprised of the form and criteria by which he/she will be evaluated.

The evaluation form shall have a teacher's attendance record listed by the specific types of absence.

9.16.3 Program Directors, such as the Director of Reading and ESL and the Director of Kindergarten, shall have input into the yearly evaluations of the Special Subject Teachers involved in these programs. The Principal of the school shall still be responsible for writing the final evaluation. However, he or she shall include input from the Director concerning the specialist's performance in the classroom.

9.16.4 Teacher Evaluation Committee

On or before December 5, 2005, the parties shall each designate six (6) persons to become members of a Joint Committee to Study Procedures for Evaluation of Teachers.

The committee will meet at least monthly in joint session on mutually acceptable dates.

Review and evaluate procedures for the evaluation of teachers.

Review and evaluate procedures for the evaluation of teachers utilized by other school systems within or outside Rhode Island.

Hear experts (at no cost to the School Committee) in the teaching field discourse on the foregoing.

Endeavor to reach consensus on recommendations to the School Committee for changes in present practices and procedures.

On or before July 1, 2006, said Committee shall report to the School Committee and the Association its findings and recommendations.

Recommendations will be implemented on a trial basis during the 2006-2007 and 2007-2008 school years, upon approval by both of the parties, The Joint Committee will sit during that period to evaluate trial procedures and to make a second report to the School Committee and the Association on or before July 1, 2008.

9.17 Teacher Files

All teacher files kept by the School Department shall be maintained under the following conditions:

9.17.1 No anonymous letter or materials shall be placed in a teacher's file.

9.17.2 All materials placed in the teacher's permanent file shall be available to the teacher at his/her request for inspection. Teachers desiring to inspect their files shall make an appointment with the secretary in the Human Resources Office. Upon request to the Superintendent, immediate access to teacher files will be available to the Association President with written approval of the individual teacher.

9.17.3 Materials originating within and without the School Department and which are derogatory to a teacher's conduct, service, character, or personality shall not be placed in a teacher's file unless the teacher has had an opportunity to read such material. The teacher shall acknowledge that he/she has read such material by affixing his/her signature on the actual copy to be filed. Such signature does not necessarily indicate agreement with the content of such material.

9.17.4 The teacher shall have the right to answer any materials filed, and his/her answer shall be reviewed by the Superintendent or his/her designee and attached to the file copy. Any written complaints regarding a teacher made to the administration by any parent, student or other person will be called to the attention of the teacher by the Superintendent of Schools or his/her central office staff if the materials are to be made a part of the teacher's file when such are placed in the file, but no later than fifteen (15) working days after receipt of such materials. The teacher will have the opportunity to respond to such complaints. If a record of the complaint is filed in the teacher's record, his/her response will also be filed in the record. The teacher shall have the right to duplicate any such material filed.

9.17.6 All references and information originating outside the School Department on the basis of confidentiality and information obtained within the School System in the process of evaluating the teacher for employment shall not be subject to this Agreement and therefore, shall not be available for inspection by the teacher.

9.17.7 Teachers shall notify the Administration of changes of beneficiaries, person to notify in case of emergency, addresses, dependents and telephone numbers.

9,17.8 Teachers may have material in their permanent file, with the exception of those enumerated in 9.17.6 reproduced upon request of the teacher at his/her own expense. The Superintendent may waive the cost of copying documents.

9.17.9 All materials entered into a teacher's file will be stamped and dated.

9.18 Protection

9.18.1 Assault

9.18.2 Teachers will report all cases of assault in connection with their employment to the Superintendent of Schools through the principal verbally as soon as possible. A written report must be filed by the teacher within forty-eight (48) hours after having been provided the opportunity to notify the President of the Association who will in turn provide the teacher with access to legal counsel if the teacher so desires.

9.18.3 When a teacher has been assaulted, the Committee will comply with any reasonable request from the teacher for information in its possession relating to the incident of the person involved.

9.18.4 Whenever a teacher is absent from school as a result of a personal injury caused by an unprovoked assault occurring in the course of his/her employment, he/she will be paid his/her full salary for the period of such absence up to fifteen (15) months from the date of injury and no part of such absence will be charged to his/her annual sick leave.

9.18.5 The School Committee shall have the right to have the teacher examined by a physician, who shall consult with the teacher's physician for the purpose of establishing the length of time during which the teacher is disabled from performing his/her duties" In the event of dissenting medical opinion, the Committee's physician's findings shall prevail. However, the teacher's physician's opinion shall be recorded and attached to the report.

9.18.6 In all cases of assault, the Committee will provide legal counsel upon request of the teacher-in all cases, regardless of any other coverages the teacher might have.

9.18.7 When a teacher has been charged with assault in connection with his/her employment the Committee shall provide the services of legal counsel.

9.18.8 Appropriate physical restraint may be used by a teacher in extraordinary circumstances to protect himself/herself, another teacher, and/or a student from possible injury.

9.18.9 Personal Property

9.18.10 The Committee will reimburse teachers for any clothing or other personal property (excluding automobiles) damaged, destroyed, or stolen in the course of employment, where such damage, theft, or destruction is of a value of twenty dollars ($20"00) or more, provided such damage, destruction or theft has not been caused by the teacher's gross negligence.

The School Committee agrees to compensate teachers for the damage to their personal automobiles caused by School Department employees or contractors during the course of construction or maintenance, or by School Department employees or students during the course of scheduled school activities, so long as there is no negligence on the part of the teacher.

9.18.11 Personal properties brought onto school premises valued in excess of five hundred dollars ($500.00) shall be approved in advance, in writing, by the Business Administrator.

9.18.12 As soon as feasible, but no later than the expiration of this agreement, the School Department will install locker units or similar storage devices in classrooms or other teacher locations where they are needed but do not currently exist.

9.19 Maintenance of Classroom Control and Discipline

9.19.1 The Committee and the Association agree that the adjustment of behavioral problems is the joint responsibility of teachers and administrators. Teachers shall have the support from administrators who shall give the teacher effective and consistent support, in each case. In an instance where the situation, in the opinion of the teacher, is of a serious nature and a child is sent from the class, the teacher shall confer with the Principal or Assistant Principal to provide the necessary information concerning the problem" A child shall not be sent from the class except to the area designated by the Principal" The teacher will re-admit the child following a conference with the teacher, if available, and one of the following parties: an administrator, a counselor, visiting teacher, school psychologist, home visitor, parent or guardian of the child.

Assuming the teacher is not present at the conference, the teacher shall be informed as to the proceedings and facts of the conference.

9.19.2 Each teacher shall receive annually a set of school rules and regulations.

9.20 Faculty Committee

9.20 1 The Principal in each school shall in September of each year establish a faculty committee from among interested members of the individual school staff. The chairman shall be elected from among members of the Committee" The schedule of meetings shall be mutually established by the Principal and Chairperson. Issues to be discussed shall include recommendations on facilities that may be referred to the Superintendent. Issues that remain unresolved after two (2) meetings may be referred by the Committee to the Superintendent or his/her designee.

9,20.2 The purpose of the Committee shall be to meet monthly with the Principal to discuss educational matters of concern to the teachers and the Principal relating to the respective schools.

9.20.3 The Committee shall be organized on the following basis.

9.20.3a Elementary schools with one (1) to nine (9) teachers all interested may serve on the Committee.

9.20.3b Elementary schools with ten (10) or more teachers - five (5) teachers elected by the faculty.

9 20.3c Middle School - seven (7) teachers elected by the faculty.

9.20.3d Senior High - ten (10) teachers elected by the faculty.

9.20.4 These elections shall be conducted annually as provided for above.

9.20.5 The Committee shall meet before or after school hours, and such meetings shall not be considered as satisfying the provisions of this Agreement relating to required meetings.

9.20.6 The Principal and the Committee shall keep the faculty informed regarding the Committee's deliberations.

9.20.7 The Committee shall have the right to participate in the formulation of agenda of each meeting, and such agenda shall be formulated and distributed one (1) week prior to each meeting whenever possible. The Minutes of all meetings as well as the official results of all faculty votes shall be published as soon as possible.

9.21 Vacancies, Promotions and Job Fair

9.21.1 Vacancies and Promotions

A certified teacher, who is a member of the East Providence Education Association, shall serve on all screening committees for all certified positions. The department head or coordinator shall serve on all screening committees if available or another teacher if the department head or coordinator is not available.  The certified teacher or the department head or coordinator, each of whom should be certified in the subject area being interviewed, shall be given adequate notice of the scheduled interview(s). If no East Providence Education Association member(s) is available, the President of the East Providence Education Association will be notified.

9.21.2 Whenever a vacancy in a professional position occurs with a salary above the basic salary scale or whenever a new position with a salary above basic scale is created and when non-classroom positions are open, the Superintendent shall publicize it by written notice to all certified personnel.

9.21.3 A written notice will state the last date filed applications will be accepted. Applicants will also receive, at the time of requesting the application form, a copy of the job description and the salary for the position being advertised.

9:21.4 Vacancies shall be filled on the basis of qualifications as follows:

1. Experience appropriate to the vacancy notice.

2. Educational degrees appropriate to the vacancy notice.

3. Seniority

9.21.5 The Committee agrees to continue its practice of not discriminating on the basis of race, creed, color, religion, national origin, age, sex, marital status or membership in the Association in making appointments.

9.21.6 Each applicant shall be notified in writing of the disposition of his/her application.

9.21.7 Job Fair

At the end of the school year a Job Fair shall be conducted for employees to seek appointment to vacancies which are to be filled, excluding all non-classroom positions, promotional positions and positions with a salary above the basic scale, i.e., guidance counselors, head teachers, Department Heads and Department Coordinators. The Superintendent and/or his/her representative shall meet with the East Providence Education Association President each year before the Job Fair to discuss all aspects of the process.

a. By the last school day in March, the official list of open positions for the Job Fair shall be posted.   Said list shall include, but not be limited to, teacher openings that become known prior to the Job Fair by either resignations, retirements, vacancies occurring  as a result of second year approved leaves of absence or new positions.  On the second (2nd) Monday in April, the Job Fair shall be held for all qualifYing teachers interested in voluntarily transferring  to these vacancies. At this time teachers may select vacancies based upon seniority and appropriate certification. All vacancies created by these voluntary transfers, except for non-classroom  positions, promotional positions and positions above the basic scale will also be made available to teachers at this time.

b. Notwithstanding the above, no teacher may choose an option which results in the non-renewal, termination, suspensions or layoff of a teacher.

c. Vacancies which are created after the Job Fair and during the following school year, shall be filled by temporary employees who shall fill such positions until the end of the school year. These vacancies shall be posted at the Job Fair in paragraph a, above.

d. Consistent with 9.26 employees in Administration's Designated Positions will not be allowed to participate in the Job Fair unless the Superintendent has waived the right to prohibit such participation. In addition, Administration's Designated Positions shall not be posted at the Job Fair.

e. Employees who are on an Employee Improvement Target Plan, or who have received formal written notification detailing the employee's deficiencies will not be allowed to participate in the Job Fair unless the Superintendent has waived his right to prohibit such participation.

f. It is agreed that in an elementary school the least senior teacher at the grade level, or at the secondary level, the least senior teacher in the certification category of the position being eliminated in a building shall be the person to be transferred from the building should an involuntary transfer be necessary.

9.21.8 While the Committee and the Association recognize that frequent transfers of teachers are disruptive of the educational process, they also recognize that involuntary transfers of teachers are unavoidable and that, in making assignments in the East Providence School System, the interests and aspirations of teachers must be considered. Therefore, they agree to the following:

9.21.8a Notice of involuntary transfer shall be given to teachers no later than forty-five (45) days before such reassignment, when practicable.

9.21.8b No teacher shall be involuntarily transferred without cause.

9.21.8c It is understood that in the event of layoffs, the least senior person (in the area of certification as per 9.25.1) in the system will go first.

Involuntary transfers for cause may take place without regard to seniority.

9.22 Leaving the Building

Teachers may be permitted to leave the school building during their preparation and unassigned periods upon notification to the school principal.

9.23 Professionalism

9.23.1 The School Committee and the Association recognize the desirability of enhancing the image of teachers in the East Providence School System. To this end the Committee and the Association agree to the following:

Teachers shall make every effort to reflect a positive image to the students and the community by their dress.

9.24 Job Sharing

The School Committee will establish a job sharing clearing house for the purpose of matching individuals expressing an interest in the job sharing. Teachers shall receive notification of the clearing house along with the adopted procedures and deadlines.

Both the School Committee and the East Providence Education Association agree that the School Department will benefit by establishing an efficient job sharing program for the East Providence School Department that supports student learning, the School Department's academic goals, and meets the needs of teachers who desire to job share. Therefore, effective for the 2003/2004 school year, job sharing shall be administered as follows.

a. Teachers may not request to job share until they have at least three (3) years of teaching in the East Providence School Department.

b. Teachers desiring to job share during the upcoming school year who apply in writing to the Director of Human Resources before February 1 must be considered for job sharing. Teachers who apply after February T' may be considered for job sharing if approval is beneficial to the School Department.

c. Teachers desiring to job share may submit applications to Human Resources at any time. Such applications will be held in the Job Share Clearing House. The Director of Human Resources shall annually but no later than March 1st of each year, review the job share applications in the Clearing House to determine whether or not pairs of teachers' certifications and current positions are compatible for job sharing. This information shall be shared with the East Providence Education Association and publicized to the East Providence Education Association membership.

d. Should the principal of an affected school feel the job share is not feasible, he/she shall report his/her decision and rationale to the Director of Human Resources. The Director of Human Resources shall confer with the principal, the teachers involved, and the President of the Association to gather information. The Director of Human Resources shall then refer the matter to the Deputy Superintendent or Superintendent for disposition, with the Director of Human Resources recommendation.

e Should the principal feel the job sharing is feasible, he/she shall. In conjunction with the teachers involved prepare a detailed Job Sharing Plan that will cover all aspects of teaching. Such Plan shall be forwarded to the Director of Human Resources for referral to the Superintendent for approval.

f. If the Superintendent approves the Plan, he/she shall recommend approval to the School Committee.

9.24.1 Job Sharing Administration

a. Job sharing teachers shall receive prorated salary, benefits, sick days and personal days, to include fifty percent (50%) of medical/dental insurance benefits they qualified for prior to job share. Full deductions will be made in each teacher's wages for those deductions required by law that cannot be shared

b. Job sharing teacher who qualify for the medical/dental insurance buy-back program shall be paid fifty percent (50%) of the amount they would have qualified for had they remained on full-time teaching status.

c. Teachers who wish to terminate job sharing shall notify the Director of Human Resources no later than February 1st preceding the school year in which they wish to return to full-time teaching status.

d. When a job share is terminated, the teacher who held the shared position prior to the job share shall remain in that position. The other teacher shall be treated as though he/she were on a leave of absence, that is, after one year he/she shall return to his/her original position" After two years or more, he/she shall have the right to participate in the Job Fair.

e. Teachers terminating job share arrangements of three years or more may not apply for another job share arrangement for at least two (2) consecutive years.

f. Both job sharing teachers shall be evaluated pursuant to the Collective Bargaining Agreement.

9.24.2 Job Sharing Plan

a. The job sharing plan worked out between the two teachers and the principal must insure a continuity of instruction for the students. To this end, one plan book with separate notebooks for consistency of lesson plans shall be the norm.

b. Teacher who job share shall schedule weekly meetings after their school day to plan lessons and discuss student progress.

c. Both teachers in a job sharing arrangement shall attend teacher orientation day, staff meetings, all parent conferences, and all mandatory meetings called by the Superintendent, Attendance at other required meetings shall be shared between the two teachers who are job sharing" The two teachers shall develop a schedule to cover and share the contents of these meetings with each other. Both teachers may attend meetings if they so choose.

d. Should unforeseen circumstances arise that render the job sharing arrangement detrimental to the students involved, the job sharing arrangement shall be terminated immediately or at a date selected by the Superintendent of Schools.

9.24.3 Both teachers who are approved to job share shall sign a copy of the above listed job share rights and responsibilities, as well as the job share plan created by the teachers and the principal.

9.24 .4 Administration of job share arrangement entered into during school years prior to the 2003-2004 school year shall be controlled by the agreements and/or practices in place at the time.

9.25 Seniority, Layoff and Recall

Seniority is defined as continuous employment from the date appointed by the School Committee or the date the teacher commenced work whichever is earliest. Per diem substitute work shall be counted if continuous from the date work commenced. Starting in September 2000, seniority shall not accrue on full-year leaves without pay.

9.25.1 Layoffs

9.25.1a Layoffs shall first take place among the least senior teacher in the area of certification.

9.25.1b To prevent a layoff, a teacher may bump the least senior teacher in any area(s) of certification held by the teacher.

9.25.2 Recall

9.25.2a When a position becomes available, the most senior teacher in the area of certification on the recall list shall be recalled.

9.25.2b Teachers hired prior to March 1 shall receive recall nights.

9.25.2c The Director of Human Resources shall notify the teacher of recall by certified mail.

The teacher shall respond within seven (7) days. Failure to accept recall will result in removal from the recall list.

9.25.2d Teachers will not lose recall rights if they refuse a position which is less time than the teaching load held at the time of layoff.

9.25.2e Teachers will not lose recall rights if they refuse a position of shorter duration than held at the time of layoff.

9.25.2f Less than full time teachers will not lose recall rights if they refuse a full time position.

9.25.2g When a position becomes available, it shall be posted consistent with Article IX. Transfers will be permitted so long as the transfer does not cause layoff or prevent recall.

9.25.3 Lottery

If the initial seniority date is the same for two (2) or more teachers, seniority shall be determined by drawing lots. The lots shall be administrated by the Assistant Superintendent of Human Resources and the Association President with the teacher drawing the lot (If the teacher is not present, the Association President will draw the lot.)

The initial lottery shall be held by November 1st or the first school day thereafter, and all subsequent lotteries on the first of each succeeding month, or the first school day thereafter.

9.25.4 Seniority List

The official seniority list shall be maintained by the Assistant Superintendent of Human Resources who shall update the list and furnish two (2) copies to the Association. President on December 1st" Each building shall be provided with two (2) copies of the Seniority List and one (1) copy shall be placed in the library, and the other in the Principal's office.

9.26 Administration's Designated Positions (ADP)

Special Education teachers who accept employment after January 1, 2003, shall not be permitted to voluntarily transfer for the first three (3) years of employment. In addition, Administration's Designated Positions shall not be posted at the Job Fair. Upon written mutual agreement, the Superintendent and the Association may agree to exclude other positions from the voluntary transfer provision.

9.27 Mentoring

A formal mentoring program shall be created with the objective of providing a mentor to every new teacher who requires one.  The School Committee shall appoint three (3) Mentor Coordinators, one (1) for elementary teachers, one (1) for middle school teachers, and one (1) for high school teachers.  These Coordinators  shall receive an annual stipend of five hundred sixty-three dollars and sixty-six cents ($563.66) each. Mentor teachers shall be selected as needed and shall receive an annual stipend of three hundred-thirty-eight dollars and twenty cents ($338.20) during years when they serve as mentors.