APPENDIX C BURRILLVILLE HIGH SCHOOL DIGITAL PORTFOLIO PROCESS
Burrillville School District
The following outlines what the responsibilities are for teachers, Guidance staff, and students.
• Enter assignments for each class into the portfolio system aligning the assignment with a particular class and linking it to specific expectations, including at a minimum the following: Title, Due Date, Description
• Include meaningful and descriptive prompts in each assignment
• Link each assignment to the appropriate Learning Expectations
• Inform students of the deadline to complete a particular entry into the portfolio
• Provide a minimum of four Digital Portfolio worthy assignment per year, at least one of which will be assigned during the first quarter, for each course
• Score completed student entries on a regular and ongoing basis. Do not score entries that are
Incomplete
• Participate in an annual assessment/evaluation of student portfolios
• Complete the required number of entries in the English Language Arts, Mathematics and
Technology curriculum areas
• Choose and. complete the required number of entries from the 11 optional 11 curriculum areas
• Complete entries by the date a teacher specifies
o A completed entry is defined as an assignment in which students have entered a
Summary, a Reflection, and have uploaded at least one Artifact
• Complete a Summary and Reflection for every entry
• Upload at least one Artifact for each entry
• Ask for assistance if they have difficulty using the portfolio system
• To review student portfolios at all grade levels on a routine and ongoing basis
• To conduct reviews of all Senior portfolios for the school year beginning in September, and ending no later than the last week in October. Portfolios will be reviewed for the number of assignments downloaded and scored, the expectations addressed by the assignments, and identifying those expectations that have not been addressed or do not have a score of 3 or above, to satisfy the successful completion of the Portfolio.
• To conduct reviews of all Junior Digital Portfolios during the month of May and ending no later than the end of the first week in June. Portfolios will be reviewed for the number of assignments downloaded and scored, the expectations addressed by the assignments, and identifying those expectations that have not been addressed or do not have a score of 3 or above, to satisfy the successful completion of the Portfolio. The Guidance Counselors will meet individually with each Junior to discuss the review and a document will be provided to the student, school administration, and mailed home to the parents indicating the student's progress and what remains to be completed by their Senior year review, in order to be on schedule to graduate. • Guidance Counselors will also be members of the two-person teams conducting formal Senior Reviews in both January and April.
• Teacher Duty Schedules will be adjusted to include two Digital Portfolio Duty Periods per six-day cycle.
• Digital Portfolio work will be added to the list of activities to be done during the Professional Activity Periods already assigned.
• During their Digital Portfolio Periods, and during Professional Activity periods if the teacher so chooses or as necessary, teachers will carry out the responsibilities listed below:
1. Create at least four Digital Portfolio worthy assignments per year, at least one of which will be assigned during the first quarter, and link the assignments to the Digital Portfolio proficiency requirements.
2. Develop appropriate assessment rubrics for the assignments.
3. Evaluate student Digital Portfolio entries.
4. Score appropriate Digital Portfolio entries, as required.
5. Assist students with the manipulation of digital portfolio software, including uploading entries, refining the format of assignments, etc.
6. Assist students with the refinement and enhancement of digital portfolio entries, as may be related to content, context, relevance to proficiency standards, quality of reflective statements, etc., in order to assist students in improving their scores.
7. Perform all annually scheduled assessment reviews of freshman, sophomore and junior class student portfolios.
8. Perform bi-annual and final assessment reviews of senior class digital portfolios.
• A review of all Junior Digital Portfolios will be done by the Guidance Department during the month of May and ending no later than the end of the first week in June. This review will be restricted to reviewing the number of assignments downloaded and scored, the expectations addressed by the assignments, and identifying those expectations that have not been addressed or do not have a score of 3 or above, to satisfy the successful completion of the Portfolio. The Guidance Counselors will meet individually with each Junior to discuss the review and a document will be provided to the student, school administration, and mailed home to the parents indicating the student's progress and what remains to be completed by their Senior year review, in order to be on schedule to graduate.
• For the 2007- 08 school year only, during the month of September and ending no later than the last week of October, the Guidance Department will conduct a review of all current Senior's Digital Portfolios. This review will be restricted to reviewing the number of assignments downloaded and scored, the expectations addressed by the assignments, and identifying those expectations that have not been addressed or do not have a score of 3 or above, to satisfy the successful completion of the Portfolio. The Guidance Counselors will meet individually with each Senior to discuss the review and a document will be provided to the student, school administration, and mailed home to the parents indicating the student's progress and what remains to be completed prior to their Senior year review, in order to be on schedule to graduate.
• Formal Senior Reviews will take place during a two week period in January. Teachers will be organized and scheduled in teams of two to conduct the individual reviews with students. It is estimated that each team will be able to review two or more portfolios during each assigned period. The school administration will design and implement a schedule for both teachers and students to conduct the reviews. These reviews will take place during the assigned Digital Portfolio duty periods and during assigned Professional Activity Periods for teachers. A document will be provided to the student, school administration, and mailed home to the parents indicating the student's status, and what work needs to be done if the review does not demonstrate successful completion of the portfolio.
• For those Seniors who have not satisfactorily completed their portfolio at the time of the: January review, follow-up reviews will be scheduled in late April. Those students who do not demonstrate successful completion of their portfolios during the April review are . in danger of not graduating. A document will be provided to the student, school administration, and mailed home to the parents indicating the student's status, and what work needs to be done if the review does not demonstrate successful completion of the portfolio.