ARTICLE 7 PERSONNEL FILES

Cumberland School District

All personnel files shall be maintained in the following manner:

A. No materials, excluding references  and information obtained in the process of evaluating the teacher for employment, shall be placed in a teacher's personnel file unless the teacher has had an opportunity to read such material.  A teacher may review his/her file by making an appointment with the Human Resource Office during normal business hours.

B. The employee shall be provided with a copy of any and all materials related to discipline or performance that is to be placed in his or her personnel file. The employee shall sign said notice indicating that he or she received a copy of said item. If an employee refuses to sign to acknowledge receipt, a CTA representative shall sign indicating that the document has been received.

C. Upon written request by the teacher, he/she shall be given access to his/her personnel file and be given the right to examine any material except that which relates to his/her initial employment.  In no instance will the teacher be allowed to remove his/her personnel file, or any material contained therein, from the Human Resource Office without the express written consent of the Superintendent or his/her designee.

D. The teacher shall have the right to comment on any material filed in his or her personnel file (excluding references and information  obtained  in the process  of evaluating the teacher for employment).  His/her comment shall be reviewed by the Superintendent or his/her designee, and attached to the file copy of the disputed item.

E. Upon written request to the Human Resource Office, the teacher shall be furnished with a reproduction of any material in his/her file, excluding references and information obtained in the process of evaluating the teacher for employment.

F. Each teacher shall present to the Superintendent or his/her designee, at the commencement of each school year, any and all current active certification data and educational transcripts not already on file. Upon the receipt of information furnished by the teacher, the teacher's personnel file shall be kept up to date concerning all pertinent data required by the administration.

G. The Superintendent or his designee shall maintain a separate and confidential medical file for all employees that shall contain any and all information directly related to the employee's health or medical history.