ARTICLE XVI TEACHER FILES

East Greenwich School District

16-1. All teacher files shall be maintained under the following conditions:

16-1.1 Except for references, no material shall be placed in the file unless the teacher has had an opportunity to read the material. The teacher shall acknowledge that he/she has read such material by affixing their signature on the actual copy to be filed, with the understanding that such signature merely signifies that he/she had read the material to be filed. Such signature does not necessarily indicate agreement with its content.

16-1.2 The teacher shall have the right to respond to any material signed and shall have such written response reviewed by the Superintendent and attached to the file copy.

16-1.3 The file of the teacher shall be subject to review by the teacher during regular office hours and in the presence of the Superintendent or a designee.

16-1.4 All evaluative comments and all documents relating to teacher competency will be kept on file at the School Administration Office. No official office copies will be destroyed without consent of the teacher evaluated.

16-1.5 A teacher will be allowed to insert any pertinent commendatory letters or statements on their behalf into their personnel file during regular office hours.

16-1.6 A teacher will have the right to add pertinent comments to material in their personnel file except confidential material.

16-1.7 A teacher will be permitted to reproduce material in their own file. The administration may ask the teacher to pay cost of this service.

16-1.8 All material included in a teacher's file shall be subject to that teacher's review. Materials shown to be false shall be removed upon the teacher’s request.