ARTICLE 6 PERSONNEL FILES

Chariho School District

A. The Superintendent shall maintain a secure personnel file for each member of the bargaining unit. Such files shall contain copies of personnel transactions, official correspondence with the employee, evaluation reports, letters of recommendation and recognition, and other relevant documents. A copy of all material placed in an educator's file shall be given to the educator.

B. Any complaints regarding an educator, made to the administration by any parent, student, or other person, if appropriate, will be promptly called to the educator's attention and documented in writing. Any complaint regarding an educator's character, serious enough to be entered in a personnel file will be called to the educator's attention.

C. The President of NEA Chariho, having written authorization from the educator concerned, shall be given access to the material in his/her file. Access to, and inspection of his/her file, shall take place only in the presence of the Superintendent or his/her designee. An educator shall be permitted to reproduce, but not remove, material in his/her personnel file.

D. An educator shall be allowed to submit written comments concerning materials in his/her file within ten (10) school days of receipt of those materials.

E. At the request of the educator, any material that is disciplinary in nature will be removed from the personnel file after five (5) years so long as no further incidents have occurred.